📚 Circulation Policy — AJCE Library
Membership · Borrowing · Renewals · Fines
New Member Guide — Library Circulation Policy
Welcome to the AJCE Central Library. This guide covers everything you need to know about your library membership — borrowing books, loan periods, fines, renewals, and how to clear your dues before leaving the institution.
👤 Library Membership
- Membership is automatically conferred to all faculty members, research scholars, and students on joining the College, and remains valid for the full tenure.
- All students are eligible to check out materials for home use or for use within the library.
- To borrow books, you must activate your membership at the library circulation counter.
📚 Loan Periods & Account Limits
Category of members, number of books allowed, and loan periods:
Category
No. of Books
Loan Period
B.Tech Students
3
15 Days
PG Students
5
20 Days
Teaching Staff
6
3 Months
Technical Staff
3
3 Months
Administrative Staff
2
20 Days
🏆 Library Best User
6
One Semester
- Bring the book you wish to borrow to the Issue Desk. It will be issued and the return date stamped on the date slip inside.
- Enter the details of the book in the register at the counter.
⚠ Overdue Charges
- Books in the loan section are issued as per rules.
- An overdue notice is sent via email when an item is not returned on time.
- Fines accumulate each day — including holidays — until the item is returned.
Fine Structure: Rs. 3/- per day for the first five days, and thereafter Rs. 5/- per day until the book is returned.
🔄 Renewal
- Most library books — unless reserved for another patron — may be renewed for 2 additional loan periods.
- To renew, bring the books to the Circulation Counter and renew them in your library account.
The library reserves the right to recall a book at any time if it is required by another user.
🔍 Lost Borrowed Book
If you lose a borrowed library book, make an application immediately to the in-charge of the Circulation Section. Doing so within 15 days provides relief from paying delay fines from the date of application.
✅ Clearance of Library Dues
A No Dues / Clearance Certificate is issued only after all outstanding dues — including borrowed books and delay fines — are fully cleared. Ensure you return all books and settle fines before applying for your clearance certificate.